PROOF, NOT A FILE FOLDER
Guides, procedures and safety documents in one register: a folder tree, approval rounds, versions and acknowledgements that hold up in an audit or a dispute. Every acknowledgement records who read what - and which version of it.
A document's path from draft to approved and acknowledged - with a trail you can put on the table at an audit.
Documents live in folders, not in a flat list. The folder gives every new document an ISO-style code automatically.
IDEAL FOR
Companies certified to ISO 9001, 14001 or 45001, where a document needs an order and a number.
HOW IT WORKS
Build the folder tree to match your own system. A new document picks up its code from the folder rule - no manual numbering.
Draft, in approval, approved, published, archived. Steps by person or by role, sequential or "any one of them".
IDEAL FOR
Quality and safety managers whose documents need a sign-off before they go into use.
HOW IT WORKS
An approver can request changes, the author fixes and sends a new round. Old rounds stay in the history. The approval flow is optional - a draft can also go straight into use, and that stays honestly on the record.
Every acknowledgement records the typed full name, IP address, device, the file's SHA-256 hash, when it was opened and whether it was scrolled to the end.
IDEAL FOR
A labour inspection visit, a dispute after a workplace accident, evidence for an audit.
HOW IT WORKS
From all of it a check hash is computed that proves the record has not been altered afterwards. You can print a certificate of acknowledgement as a PDF. Legal basis: eIDAS Article 25 and the written-reproducible form.
An acknowledgement is tied to a specific version. A new version means the old acknowledgement no longer covers it.
IDEAL FOR
Companies whose instructions change and who must be able to prove who has seen the current one.
HOW IT WORKS
Set a repeat interval - for example every 12 months. A document that has once been approved can no longer be deleted, so the audit trail stays intact.
Strictness is set per document: a plain tick, a typed name, a one-time code sent by e-mail, or a real digital signature with Smart-ID or Mobile-ID.
IDEAL FOR
Documents that carry different weight - a general notice and a safety instruction do not need the same proof.
HOW IT WORKS
You can also require the employee to answer control questions. The correct answers only become visible after passing, so clicking through is not an option.
Assign a document to people, groups or a whole folder at once. You see immediately who has not acknowledged and send a reminder with one click.
IDEAL FOR
Large teams and new starters, who each arrive with their own document package.
HOW IT WORKS
Employees read and confirm in the mobile app too. The reader shows the document with their own name as a watermark and there is no download button.
The AI drafts the content of a document and translates it into another language. From a template you generate a document for a specific employee, with their data filled in automatically.
IDEAL FOR
Companies that already have paper-signed instructions and do not want to start from zero.
HOW IT WORKS
Documents signed on paper can be imported into the register together with their history and dates, in bulk as well. Employment contracts and employee files live in the same register - permissions decide who sees what.
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