Skano: door access logs turned into detailed working time
The Skano production team tracks working hours in detail, not with a timesheet but through the link between its G4S access control system and hours24. Every entry and exit through a door goes straight into time tracking.
- hours24 team
Skano is one of Estonia's long-established manufacturers of furniture and interior products: a factory where dozens of people move between several production lines during a single shift. In production, reliable time tracking is the foundation for payroll, shift planning and order deadlines alike. Hand-filled timesheets do not work when shifts move and a person may be on the factory floor one day and in the warehouse the next.
The problem was not missing software but a missing link
Skano already had an access control system from G4S: every employee uses a personal card when passing through a door. That data stream was rich (every entry with a timestamp, a door and a person) and completely unused for time tracking.
The classic workaround would have been this: someone exports the access data as a CSV file, someone else cleans it, a third person enters it into the payroll software. The same procedure every month, with a chance of error every time. The more hands involved, the more chances for a number to land in the wrong cell.
In a factory, checking hours and chasing errors easily takes a payroll accountant several hours a month. Every intermediate step you remove adds both speed and accuracy.
A direct connection between access control and hours24
With the integration, every pass through a door goes straight into time tracking, with no intermediate spreadsheet and no manual entry. A Skano employee does nothing extra: the card is in the pocket, the door opens, the hours start running. On the way out, they stop.
Because the data comes directly from the access control system, it is as precise as the door log itself. Late arrivals, early departures and shift handovers are visible as they happen.
Employees do not notice the system, and that is the best sign
A good time tracking system is one the employee does not have to remember every day. If you have to remind, train or check people about their hours, the system is not working for you. You are working for the system.
The simplicity and intuitiveness of Hours let us track working hours in detail, while automatic time tracking through the door log, supported by the G4S access control integration, has proven extremely reliable.
What to take away from this story
If a company already has an access control system, employees may not need to fill in a timesheet at all. The data already exists. What is needed is a system that talks to access control and leaves the employee with one obligation fewer.
In production, the value of software is measured by how many times a day you do not have to think about it. The ideal is zero. Skano shows that this ideal is not a utopia: it takes putting data that already exists to work.
Want to see what the AI assistant would do for your team?
Learn more: Time Tracking